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AGENDA

SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA (SBA) 

To Be Held at Capital High School

1500 Greenbrier St.

Charleston, WV  25311

 

April 28, 2014

9:30 a.m.

Note:   To see the attachments referred to below please click the word 'Attachment' at the appropriate section and the information will be opened for your viewing. 

 

I.           CALL TO ORDER – Mr. Peter Markham 

 

II.         ACKNOWLEDGMENTS AND RECOGNITIONS 

 

III.        APPROVAL OF MINUTES            

            SBA Meeting of March 17 and 18, 2014 - (Action) - ATTACHMENT A 

 

IV.        EXECUTIVE DIRECTOR’S REPORT - Dr. Mark A. Manchin 

Overview of SBA Series 2014A

 

 

V.         CONSTRUCTION COMMITTEE REPORT 

SBA Policy & Procedures Handbook Revisions – (Action) – Mr. Steve Burton/Mr. Scott Raines - ATTACHMENT B 

During the December 9, 2013 SBA meeting, the SBA staff presented various revisions to the current SBA Policy & Procedures Handbook for the Authority’s review and approval.  The Authority reviewed the proposed changes and voted to approve the revised Policy & Procedures Handbook to be filed with the Secretary of State’s Office for a 30-day public comment period.    

The SBA staff incorporated the approved changes into the SBA Policy & Procedure Handbook and filed it with the Secretary of State’s Office on January 27, 2014 for the 30-day public comment period.  The deadline for receiving comments was March 3, 2014 and the staff reviewed all comments received.  After careful consideration of all recommendations provided, the SBA staff has compiled a final draft of the revisions to the SBA Policy & Procedure Handbook and is presenting these to the Authority for approval.                                                                           

The Construction Committee will be reviewing the proposed policy revisions and a recommendation will be provided at the December 9th meeting. 

 

 

 

VI.        FINANCE COMMITTEE REPORTS –  

 Current SBA Fund Balances – (Information) – ATTACHMENT C 

                                                    April 28, 2014

1.  Emergency                             $   3,116,037 

2. NEEDS Funds - Amount to be determined based on the distribution of Series 2014A Bond proceeds          

3.  QZAB                                     $  1,358,000 

 

VII.     DELIBERATION AND SELECTION OF PROJECTS  

NEEDs Funds Deliberation and Selection of Projections – Dr. Mark A. Manchin/Mr. Scott Raines - (Action) ATTACHMENT D

 

For your study and deliberation, the SBA staff has provided staff comments regarding each of the projects submitted for NEED Funding.  Mr. Scott Raines will provide a review of staff comments and answer any questions the Authority members may have regarding each project.  At the conclusion of the review, the Authority will consider each project submitted and select those to be funded in the 2014 cycle.

 

 

VIII.    PERSONNEL COMMITTEE  

The Authority reserves the right to enter into executive session, based upon WV Code 6-9A-4(2) (A) relating to matters of SBA personnel. 

 

IX.        SBA Series 2014A Bonds - Review and Approval of a Declaration of Official Intent to Issue Bonds and Reimbursement Resolution - (Action)  

            A.        Approval SBA Series 2014A Bond School Construction Project List 

B.        Review and Approval of a proposed Resolution regarding:  - ATTACHMENT E 

(i) Authorization of the issuance of Lottery Capital Improvement Revenue Bonds to finance construction projects for public schools in the State of West Virginia (the “Construction Projects”) and costs of issuance of such Bonds; and  

(ii)       The reimbursement of funds spent in anticipation of the Construction Projects from obligations to be issued for the Construction Projects. 

C.        To consider and act upon any measures related to the foregoing. 

 

X.         FUTURE MEETINGS 

The 2014 summer quarterly meeting of the School Building Authority of West Virginia is scheduled at 9:00 a.m. on June 16, 2014 with the meeting to be held at the Eastwood Elementary School in Morgantown, WV. (This is one of the new “Green Schools” funded by the SBA.) 

The 2014 fall quarterly meeting of the School Building Authority of West Virginia is scheduled at 9:00 a.m. on September 29, 2014 with the location to be determined. 

The 2014 winter quarterly meeting of the School Building Authority of West Virginia is scheduled at 9:00 a.m. on December15, 2014 at 2300 Kanawha Boulevard, East, Charleston. 

 

XI.        ADJOURNMENT